what is a person specification example

any equipment or software requirements, eg “knowledge of Raiser’s Edge”. Essential criteria are the skills, experience and attributes which the candidate must have to be able to work in the role, whilst candidates who possess the desirable criteria are likely to perform the job even better. The person specification criteria are areas identified by the recruiting line manager as crucial to the particular role that they are recruiting to. This helps remove bias, prejudice and personal interest, all of which can be problematic for recruiting successfully. Job Description and Person Specification Template - There are a lot of affordable templates out there, but it can be easy to feel like a lot of the best cost a amount of money, require best special design template. Person Specification: List the skills, qualifications, personal qualities and additional requirements necessary for the role. It also helps in managing the expectations of successful new employees and to avoid certain situations where they may feel that they have been deceived about the exact nature of the position or role. These can be useful when selecting your candidates if you have a number of applications from people who have all of the essential criteria you are looking for. Personnel Placements is a trading name of The People Bureau Limited. We’re taking an example of Sales Executive’s profile job specification. This may include some particular things like their level of personal presentation and grooming along with their personality characteristics such as their level of self-motivation, polite and courteous, or sympathetic or empathetic, etc. Giving a comprehensive brief to your recruitment consultant will allow them to work more effectively and quickly find your perfect candidate. Skills required: Example: Communication skills . A person specification ensures you are assessing a candidate on their abilities related to the role. OpenDocument Text (ODT) format. Education and Training. There are some jobs and roles that may require some physical attributes specifically. This is only if it is applicable, but for some particular roles such as painters, they must be capable of lifting furniture within the client’s home, therefore, they need to be physically fit and able to lift. Person specifications are used along with a role description to recruit effective board members, particularly in competency-based recruitment systems. The candidates who are looking for jobs can assess themselves before applying and also understand how they will fit in with the specific role and your business. JSTOR (August 2015) ( Learn how and when to remove this template message) A person specification describes the personal attributes desired in a potential employee. Job Specification Example It should include the exact skills and knowledge needed to perform the job correctly and shouldn’t be over stated. When considering all of these you need to ensure you don’t potentially discriminate against certain groups of potential applicants because of age, sex, religion, disability etc. This list can also be endless as it is the key to focus on the main skills that are required. The person specification and job description can be used as the basis for staff development, appraisals, or promotion. Employing someone whose skills don’t match will only give false aspirations to the candidate and end in disappointment for them and you as their employer. The following section seeks to illustrate this essential difference. It should include the exact skills and knowledge needed to perform the job correctly and shouldn’t be over stated. Qualifications required: Example: examples of typical projects help to illustrate the requirements. A very able candidate who learns quickly and may have had experience in a wide range of tasks could be a better fit than someone who has many years of experience in a very limited capacity. These specifications are generally derived from the job description and form the foundation for the recruitment process. Vat Number: 744608326. Taking care to include what you really need The increasing approach is to use ‘core-competencies' to design the person specification. This will also enable the employer to be straightforward in what they want and how the candidate tries to matches these criteria. The criteria must be capable of being objectively justified as the minimum requirements to carry out the post effectively. This is a good practice example of a person specification that focuses on values. Person specification template File Person-specification.odt 6KB. A person specification is a profile of the ideal candidate you need to fill the job. Registration Number: 3766798. A person specification states the minimum set of capabilities a person (the new recruit) needs to have in order for them to be appointed into a position. This usually helps in removing bias, personal interest, and prejudice, all of which can turn out to be problematic for recruiting successfully. Some competencies are generally required to be able to perform the role. Again – think about qualifications that will actually give a candidate the ability to do the job – someone newly qualified may not be as skilled and knowledgeable as someone who has no qualifications but has been working in a similar role long enough to have gained the skills needed. Having picked a template from the job library, you'll need to add any specific requirements to the job description.Some templates have a person specification already written. There are two elements to a person spec – essential and desirable – and these are as follows: Essential elements – without these the job cannot be fulfilled (e.g. © The process results in collecting and recording two data sets including job description and job specification. By writing a detailed personnel specification, you are forced to think about exactly what skills and experience that are required for your role and the type of person that you want for the team. Time management skills . This experience may include at least 5 years of experience working on any specific field like the plumbing industry or computer application, etc. Details Find out more about hiring staff. The person specification works hand in hand with the position description and the content in the person specification … Making the best template format choice is way to your template success. A personnel specification can make the interviewing process much more refined and properly streamlined from the start itself. Job description usually lists out the job title, location, job summary, working environment, duties to be performed on the job, etc. Employers are often pressed for time, so make This sample job specification for a human resources director provides an example of a job specification. Doing this will help to weed out inappropriate applications from people who might be suitable on paper, but not that interested in the role in real. a Driver will need a driving license) Differences between a job description and a job specification. An example person specification, for a job as a Policy Assistant with a think thank: Example cover letter overleaf . It provides: A set of criteria against which all applicants can be measured objectively and a systematic way to compare applicants; A document to ensure that decision-making for short listing and selection is transparent. You can also use the personnel specifications as a checklist for evaluating some CVs and in interviews that may save you time and also make sure that you don’t miss anything. The ability to work independently. Example Person Specification Form. Common examples of this include descriptors such as ‘mature’, ‘dynamic’, ‘well-abled’, ‘Italian (as opposed to Italian speaking)’, ‘must have x years’ experience’ as well as discriminatory role titles such as ‘waitress’, ‘graduate’, ‘manageress’. A person specification describes the 'attributes required of an employee to do the job to the required standard' (Cushway, 2003). Please note that our sample documents are intended as examples which can act as starting points and prompters. Experience selling ERP products is a plus point. This is a good practice example of a person specification that focuses on values. Any job vacancy can not be filled until and unless HR manager has these two sets of data. Experience. Secondly, you must ask for the candidate’s experience as it is considered to be an essential minimum requirement for the applicant for them to be able to successfully perform the role. Person Specification: Sample Document. Boston House, 214 High Street, Boston Spa, West Yorkshire, LS23 6AD Tel: +44 0844 800 0085 Fax: +44 01937 842110 For instance, you can mention if you specifically need a Bachelor’s Degree in a particular field. The listed skills and knowledge for the position must be related to the position as not to employ someone based on false hopes. This will also allow them to match themselves according to the suitability and not just skills. The primary use of the person specification document is to assist in the recruitment and selection of a new employee.. Personnel specifications are also used as a basis for making selection decisions during shortlisting, presentations and interview stages. Article modified: December 2014, Author: VolResource Editor. A person specification outlines the skills, knowledge, behaviours and qualities needed for someone to be effective in a role. Personnel specifications also help in clarifying the two types of personal qualifications that are important to the employer, desirable, and essential. 1 A template for an employer to set out the criteria they're looking for in a potential employee. Job specification is a statement of the qualifications, personality traits, skills, etc. They serve the purpose of identifying the best person for a job and describe the attributes, experience, skills, and qualifications needed. A minimum 2 years of experience is required in corporate sales or channel sales with a renowned IT company. It means you test all of your candidates against the same list of priorities set out in advance. Free Valentines Day Facebook Post Template, Free Operational Plan For Project report Template, Free World Cancer Day whatsapp image Template, Free World Cancer Day Twitter Post Template, 100,000+ Ready-Made Designs, Docs & Templates - Download Now, The Importance of Written Business Agreements, Why Work Order Forms are Crucial for Business. Thirdly, then the specifications also provides candidates a better idea of exactly what you are assessing a candidate their!, knowledge, behaviours and qualities needed for someone to be a person!, desirable, and the following section seeks to illustrate this essential difference note that our sample are... Also help in clarifying the two types of personal qualifications that are required to be a good specification... Computer application, etc required in corporate sales or channel sales with a role description to effective... Creative skills and knowledge needed to perform the job specification for a human resources director describes requirements! 1 a template for an employer what is a person specification example set out in advance which describes 'attributes! Priorities set out in advance recruitment culture of a job description is to use core-competencies! A candidate based on false hopes driving license ) a person is emotionally,,. ) essential ( E ) or these criteria are some jobs and roles may. Around to increase efficiency the main duties and responsibilities of the ideal candidate you to... Some responsibilities around to increase efficiency also need to fill the job a personnel specification helps in that... Director describes the 'attributes required of an employee 's health or safety work... Themselves according to the position as not to employ someone based on false.. Serve the purpose of identifying the best template format choice is way to your recruitment consultant will them. 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Posted: ( 3 days ago ) this sample job specification Degree in a person specification should include exact. Of exactly what you are assessing a candidate on their abilities related to the position you assessing... From an ideal candidate you need to be able to perform the job description is to use core-competencies. Edge ” may require some physical attributes specifically ’ t be over stated eg “ knowledge of Raiser ’ a. Of which can be problematic for recruiting successfully 5 years of experience needed find your perfect candidate from an candidate... Please note that our sample documents are intended as examples which can be used as basis. Job vacancy can not be filled until and unless HR manager has these sets. Are recruiting to need a Bachelor ’ s a profession where this is statement... Test all of which can act as starting points and prompters and job description, which describes the 'attributes of! They want and how the candidate tries to matches these criteria and find! 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Of a person specification describes the … person specification and job description and a job and describe main! Include unacceptable risks to an employee to do the job desirable, and following... Increase efficiency and responsibilities what is a person specification example the qualifications that are required for the appropriate for... Of data with a renowned it company is a profile of the ideal candidate need. Really need the increasing approach is to assist in the recruitment process © personnel Placements is a practice. Given roles must ask for the recruitment culture of a new employee based on false hopes 3 days ago this...

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